Use Case

Event pages, RSVPs and QR codes

Give guests the details and a simple way to reply. Publish an event page, share its QR on invitations and posters, and keep everything up to date.

Create an Event Page

Scanely Pages

An event page ready for your invitation

Start with a workshop, garden event or personal invitation. Add your date, venue, programme and photos, then publish a page that works on phones and desktop screens. Scanely hosts it for you.

A built-in form collects email, consent and your choice of name, phone and message fields. Replies appear in Leads. Use the success message to tell guests when you will follow up; submitting the form does not reserve a seat or issue a ticket.

All three event starting templates are available on Free. Free includes 10 form submissions per calendar month across the account. Paid plans raise allowances and add lead CSV export.

Explore all templates How to create an RSVP QR code

Sample workshop Page with a pottery photograph, event details and a response form — Make & gather, a sample workshop template.

See which printed placements bring visitors

A poster at a coffee shop and a sign at your venue can link to the same event page. Give each placement its own dynamic URL code when you want to compare how often people open those links.

Scan analytics help you compare recorded visits by code, time and approximate location. They do not tell you who attended, whether a visitor booked or which poster produced a particular form response. Direct clicks on a QR link can also record visits.

Use dynamic QR codes for your event website, ticketing service or published Scanely Page. Name each placement clearly so that your next printing decision has useful visit data behind it.

When a room or programme changes, update your hosted Page or the destination of an external URL code. The printed QR stays the same. A hosted Page update can take up to a minute to appear.

For verified arrivals, use a separate ticketing or check-in system and link to it where appropriate. Our QR code attendance guide explains that wider workflow. Scanely’s QR visit counts are not attendance records.

Why events need QR tracking

Compare venue performance

Use a separate QR link for each poster placement and compare recorded visits by location.

Keep replies in one inbox

Collect simple RSVP responses on your hosted Page and follow up from the details in Leads.

Update event details

Change the date, venue or programme on your Page while keeping the same link and printed QR.

Collect feedback instantly

Share a Page with a private feedback form after a session and read submitted messages in Leads.

Events with vs without QR tracking

Aspect	Without QR tracking	With Scanely
Poster effectiveness	No idea which poster location works	Per-location scan counts and comparison
Simple RSVP replies	Responses spread across messages	Hosted Page form with responses in Leads
Event updates	Printed details can become outdated	Edit hosted details behind the same QR
Feedback collection	A separate form link to distribute	Share a Page feedback form by link or QR
Sponsor reporting	No QR visit counts per placement	Recorded visits, separate from sales or ROI
Post-event analysis	No history of QR link visits	Recorded scan trends in your dashboard

Popular event QR code use cases

From pre-event marketing to post-event follow-up, QR codes serve multiple roles throughout the event lifecycle. Here are the most impactful use cases.

Invitations and RSVP replies

Link a printed invitation to your hosted event Page. Collect simple replies in Leads and contact guests to confirm the details. If you need ticket sales, guest counts, meal choices or capacity controls, link to an external event service that provides those features.

Live schedule and session info

Print a QR on programmes and signs so guests can open the current event details. Update the text on your Page, or change a dynamic URL code to point to your external schedule. You keep the same printed code.

Speaker bios and session materials

Place QR codes outside session rooms linking to speaker bios, presentation slides or supplementary materials. Compare recorded visits to those links. A materials download or page visit does not verify attendance at the session.

Feedback surveys

Add a QR at session exits linking to a Page with a private feedback form. Ask for comments in the message field and read the responses in Leads. For custom survey questions or rating scales, link to a separate survey service.

Sponsor tracking

Create separate QR codes for sponsor booths, banners or programme ads. Report their recorded QR visits with a clear time range. Sales, qualified leads and return on sponsorship need separate evidence; scan counts alone do not establish them.

How to set up Scanely for your event

Choose an event template

Create a free account and open Pages. Start with a workshop, invitation or event template, or keep using your existing event website with a dynamic URL code.

Add details and a response form

Replace sample dates, photos and addresses. Explain what a guest should send and how you will confirm their place. Preview the page on mobile and desktop.

Publish and test the final QR

Publish the page, download its QR and scan it from a printed sample. A live test form submission creates a lead and counts toward your monthly allowance.

Separate placements when useful

For per-location comparisons, create additional URL codes pointing to the published page. Name and tag them by placement. Pages and additional QR codes share your plan’s slot allowance.

Review visits and replies separately

Compare recorded QR visits in analytics and read submitted responses in Leads. Confirm bookings yourself or in your event service. Lead CSV export is available on paid plans, including Lifetime.

Example setup: a local workshop

Publish a workshop Page with the date, venue, programme and an enquiry form. Put its QR on the invitation. To compare two poster locations, create one additional dynamic URL code for the coffee shop and another for the community noticeboard, both pointing to the published Page.

This setup uses three shared Pages and QR slots. Compare each poster’s recorded visits in analytics, then review form responses in Leads and confirm places directly with guests. Those responses are associated with the Page, not automatically attributed to the individual posters.

Before printing, follow the RSVP QR setup guide and test the final code. This is an example workflow, not a customer result or a promise of more registrations.

Switch external destinations on event day

For URL codes, schedule a one-time destination change for your event dates or daily windows for recurring sessions. Select the event’s timezone and keep a fallback URL outside the active window. Schedules require Pro, Business or any Lifetime plan and are not available on Page codes. To measure completed registrations on your own website, configure consent-aware conversion tracking and send an event after a successful registration; linking to an external form alone is not enough.

Read the scheduling guide

Features event organizers love

Hosted event, workshop and invitation Pages with editable content
Simple RSVP and private feedback forms with responses in Leads
Dynamic QR codes - redirect to live schedules on event day
Compare scan performance across venues and sessions
Track engagement by time to find peak activity windows
Campaign tags for locations, sessions, and sponsors
Raw scan CSV for post-event reporting on Pro, Business and all Lifetime plans
Free QR code generator for posters and programs

Frequently asked questions

Can I create an event page without a website?

Yes. Start with an event, workshop or invitation template in Scanely Pages. Add the date, venue, photos and an optional response form, then publish a hosted page with a shareable link and QR code. All starting templates are available on Free.

Does an RSVP form confirm a booking or issue a ticket?

No. A form submission records a response in Leads. You follow up with the guest to confirm availability or a place. Scanely Pages does not manage ticket sales, capacity, payments or attendee check-in.

Can I compare QR visits from different poster locations?

Yes. Publish your event page, then create a separate dynamic URL code pointing to it for each placement you want to compare. Name and tag the codes by location. Each additional code uses a shared account slot. Scan counts show visits to those links, not which poster produced a confirmed registration.

Can I change event details after printing the QR?

Yes. Edit your published Page and choose Update live page to keep the same link and printed QR. If you use a dynamic URL code for an external event site, you can change that destination too. Some Page updates can take up to a minute to appear.

Can Scanely track attendee check-ins or sponsor ROI?

Scan analytics report visits to QR links. They do not identify an attendee, verify arrival or establish sponsor revenue. You can link to an external ticketing or check-in service, which handles those records separately, and include clearly labeled QR visit counts in sponsor reports.

A feedback sign for your next event

Link a published attendee form from a free US Letter sign. Check that guests can submit while signed out, then scan a printed proof.

Make a free feedback sign

For scan tracking, create a dynamic QR first and use its dashboard Print kit.

Related use cases

QR Codes for Restaurants

Publish an editable menu and compare QR visits by placement.

QR Codes for Business Cards

Share contact details and measure recorded visits to your QR link.

QR Codes for Agencies

Manage client QR campaigns and report recorded scan activity.

Give your next event a page of its own

Start free. No credit card required. See pricing plans for advanced features.

Create an Event Page